Marketing Services
Compass Partners in Learning, a division of Black Hills Special Services Cooperative, is looking for a vendor to provide marketing services for the 2025 TIE Conference. This is the region's premier education conference, attracting over 1,000 attendees. It will be held at The Monument in Rapid City, SD, on April 28-29, 2025. The vendor will handle digital and traditional advertising, branding, event collateral design, and capturing content. The goals are to boost attendance, broaden regional reach, and improve the attendee experience. We welcome proposals from vendors who can fulfill only certain parts of the scope of work. Proposals are due by November 5, 2024.
Questions & Answers
Offerors may submit inquiries concerning this RFP to obtain clarification of requirements. Compass Partners in Learning will respond to the offeror’s questions/inquiries (if required) via email. In addition, all questions/inquiries and the responses will be posted on this page. The deadline for submitting inquiries or questions is Friday, October 18, 2024 (5:00 p.m. MT).
Q: Are the budgets outlined in the RFP for agency services only or do they include all of the external costs as well? (printing, placement fees, photo/video services, etc.)
A: The budget outlined in the RFP includes certain external costs but not all. Photo and video services are covered, though they are a lower priority. If incorporating these services exceeds our budget, we are open to proposals that exclude them. Placement fees are also included in the budget, and we may consider increasing the budget for placement fees if it aligns with our strategic goals. However, printing costs are not included in the current budget and should be considered an additional expense.
Q: Does your budget of $15k have a separate digital and traditional advertising budget?
A: No, the $15,000 budget covers both digital and traditional advertising, but our main focus is on digital. If incorporating traditional advertising pushes us over budget, we will consider proposals that exclude it.
Q: Is there an estimate on how many slides will need to be produced for the presentation? Does this include the slides' actual speakers? Or will they be handling their presentations?
A: We anticipate needing about 20 to 30 slides. Last year, we featured 19 slides on large, connected TVs throughout the venue, showcasing things like sponsor callouts, keynote highlights, conference evaluations, event app info, and general brand promotion. This doesn’t include slides for speakers who will handle their own presentations and slides.
Q: Does this proposal need to include printing of collateral including maps, programs, badges? Do you have an idea of what will be needed? What about the pricing of t-shirts/giveaways? Or is this just a design bid?
A: The proposal shouldn’t include printing costs for collateral such as maps, programs, and badges, as these are additional expenses. This request focuses specifically on design services and does not encompass the production or pricing of t-shirts and giveaways.